Aside from tardiness, there are other things that could derail your shooting schedule. One of it is the weather. In scheduling your shooting day(s), checking the weather forecast is a must. It also helps to consider the season you’re working in. This is especially important when working outdoors, obviously. However, even if you’re shooting indoors, inclement weather could also cause delays in the arrival of your talents, crew and suppliers.
Now we know how temperamental weather can be sometimes. So, before you reach D-day, think about what you will do when sudden bad weather throws a monkey wrench into your plans. Do you have the option to schedule the shoot on a later date? If so, how would that affect your production timetable? How would it affect your budget? If you cancel the shoot, you might still have to pay the people their per diem rate, not to mention your suppliers. These are things you need to think about when drawing up your production schedule.
If re-scheduling isn’t possible, maybe you can also think about moving the location somewhere else. If you’re working outdoors, can you, instead, move it indoors? Having a back-up location that’s easily accessible from your original one would be great. Make sure that traveling to that location and moving people and equipment won’t eat up too much of your precious shooting time, though. Of course, this would involve extra work, i.e. scouting alternatives and coordinating with them, but as we say, it’s better to be safe than sorry. The bottom line is, you have to ask yourself what you can afford to lose: time or money? All of us don’t want to do that, of course. Nevertheless, there are things that we can’t control and in this scenario, you have to choose which one would give you lesser losses.
Another factor you should consider when choosing a shooting location is the noise levels in the immediate vicinity. When scouting locations, did you notice a construction site or people using heavy machinery nearby? How is it going to affect your video? Consider too the time and day you are going to be shooting in the area. Will you be doing it on a weekend so it’s bound to be quieter? Visit the location on the exact day of the week and time you will be doing the shoot and evaluate the noise.
There will be instances that you won’t be able to choose the location and day, say, for example, in the client’s building on a weekday. The question you should ask is, do you have the authority to control the noise? Can you ask the construction people to stop working? Can you request for the volume of the PA system to be lowered? Can you turn off the air conditioning system? If you can’t, then maybe you can ask for your client’s help or recommendations. Also, maybe you can consider using special audio equipment so that the audio quality of your video will not be compromised.
Consider also the volume of people in your target location. Will you need to cordon off an area in a public place to facilitate your shoot? Will you be needing marshals to maintain order and ask the people to keep noise to a minimum?
These things and more need to be considered so that you would have a worry-free and smoothly-running shooting day.
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